Why procedures are important? It limits human errors.
For your organization to run like such a finely-tuned machine and to avoid falling apart at the seams, your team members need to be always on the same page—both literally and figuratively.
At first glance, documenting procedures may seem mundane, but their significance cannot be overstated.
Clearly defined procedures not only enhance the overall quality of work in your organization but also minimize errors and it is less time consuming. It ensures that tasks are carried out consistently, reduces errors, and enables employees to perform their duties efficiently, especially for newcomers.
When a new staff member comes aboard, these documented procedures serve as the training manual, reducing the learning curve and enabling a smooth transition.
Imagine your organization as a complex recipe, with each process and task serving as an ingredient. To create a delectable final product, you need a clear and well-documented procedure.
Documenting meaningful procedures involves a well-thought-out approach and when determining the number of procedures required, often, less is more.
Here are some helpful articles to read.
Knowing how to write a procedure is a key skill
for anyone looking to build a successful business. Procedures are vital to
consistent success for many of the same reasons that processes are important –
they let you reliably repeat your successes, isolate and correct your mistakes,
and create a business model that lets you scale your operations.
McKinsey & Co. defines procedures as “all
the steps involved in creating and delivering a company’s product” – they are
the “how tos” for completing a simple task or a complex process.
First, what are procedures?
Procedures are user-enabling documents; they provide information to a user or users that facilitate the performance of a task or set of tasks consistently, accurately, and most importantly, safely.